Your next adventure
Design the refrigeration solutions of tomorrow and bring unique projects to life!
Are you looking for a position where your (principal quality, e.g., your thoroughness) and your (human quality, e.g., sense of teamwork) make a difference every day? Do you enjoy (technical task, e.g., solving complex problems) as much as (relational aspect, e.g., supporting your team)? Then this role is made for you!
At Zero-C, innovation is part of our DNA. Since 1969, our company has stood out in refrigeration, air conditioning, and ventilation across the commercial, institutional, and industrial sectors.
Here, your mission as a Project Administrative Assistant will allow you to support project managers in the daily coordination of their activities and ensure the smooth administrative management of project files in order to contribute to project success and operational efficiency.
Does this opportunity speak to you? We invite you to read on!
Your tasks
- Provide daily administrative support to the engineering projects team to ensure smooth operations;
- Create, organize, and maintain project files and technical documentation within internal systems;
- Prepare quotations, administrative documents, and follow-ups in collaboration with project managers;
- Monitor schedules, budgets, and contractual documents to ensure efficient project coordination;
- Participate in the preparation of progress reports, tracking tables, and other project-related documentation;
- Ensure clear communication between departments, suppliers, clients, and all project stakeholders;
- Handle administrative follow-ups related to contracts, orders, supplies, and inventory associated with department activities;
- Provide versatile support to the team and contribute to the continuous improvement of administrative processes within the engineering projects department;
- Perform other related administrative tasks based on departmental needs.
Your background and your strengths
Are you the person we’re looking for?
- Minimum of 2 years of experience in a similar role;
- College diploma or any equivalent combination of education and relevant experience;
- Good knowledge of the Microsoft Office suite;
- Excellent command of spoken and written French;
- Ability to manage multiple files simultaneously, prioritize tasks, and meet deadlines;
- Rigorous, structured, and detail-oriented approach to process management;
- Ability to collaborate effectively with various departments;
- Autonomy, strong organizational skills, adaptability, and excellent team spirit;
- Values centered on commitment, trust, respect, integrity, and professionalism.
What we offer you
- Competitive salary based on your skills, abilities, and experience.
- Dental, supplemental health, and life insurance.
- Group RRSP.
- Work-life balance with a flexible schedule.
- Paid time off to recharge and unwind.
- Skills development and ongoing professional support.
- Personalized onboarding and integration from day one.
- Occupational health and safety.
- On-site parking with electric vehicle charging stations.
- Corporate clothing provided and casual dress in daily life.
- Company events to strengthen team spirit.